Criminal Record Checks - Updated February 2021
TCYBA requires ALL head coaches and assistant coaches who have graduated high school to have a valid and current criminal record check (CRC) on file. Assistant coaches who have not yet graduated high school do not need to provide a CRC. Your CRC will be valid for three (3) years.
TCYBA is enrolled and registered with the Criminal Records Review Program (CRRP), allowing you to obtain your CRC electronically (eCRC). Most individuals will be able to use the eCRC system but there are circumstances when an individual cannot use the online method and will then be required to complete the request in person at their local police detachment.
How to Obtain an Online Criminal Record Check (eCRC)
Access the eCRC system
Enter the unique Access Code provided to you
Complete the electronic form and submit. Your results will be sent directly to TCYBA when processed and there’s nothing further for you to do.
What if My eCRC Request is Rejected?
For a variety of reasons, some individuals will not be able to use the eCRC system. If your eCRC request is rejected by the CRRP, you will receive an error message right away, such as ‘your request cannot be completed’. Follow the instructions below for the Local Community Police Detachment in your area to determine if you need to request your CRC in person or if you need to request your CRC online through their website.
These requests, whether in-person or online, can sometimes take weeks or months to complete. Please complete this step as soon as possible to begin the process.
If you need to attend the Police Detachment in person, download and print a copy of our TCYBA permission letter and take it with you to your local police detachment. There should be no charge for the CRC with the permission letter.
Once you receive your CRC, TCYBA requires the original. Please mail it to us as quickly as possible to:
RPO Como Lake
P.O. Box 64569
Frequently Asked Questions
Can I use a CRC I obtained for another organization?
Each organization requires its own CRC application and you must submit a new eCRC request for TCYBA.
What happens if I am charged for my CRC?
Sometimes a detachment will charge for this service. Ask if the fee can be waived as you are a volunteer and state you have a permission letter from TCYBA. If the fee still needs to be paid, please do so and ask for a receipt. Submit your receipt to email@example.com for reimbursement.
Do team managers need to provide a CRC?
Team managers do not need to provide a CRC.
How do I know if I have a valid CRC on file with TCYBA?
Our coach coordinator will let you know when your CRC is about to expire and will ask you to provide a new one to us.
When do I need to mail in my CRC?
We request that you mail your CRC to us as soon as you receive it back from the police detachment. We appreciate all coaches for making this a priority.
Local Community Police Detachments:
- Port Moody Police - scroll to Police Vulnerable Sector Check (PVS) online, select 'Volunteer in Port Moody'
- Coquitlam RCMP - attend the Coquitlam RCMP detachment and request a Vulnerable Sector Check
- Port Coquitlam RCMP - attend the Coquitlam RCMP detachment and request a Vulnerable Sector Check
- New Westminster Police - scroll to Police Vulnerable Sector Check (PVS) online, select 'Volunteer'
- Ridge Meadows RCMP - attend the Ridge Meadows RCMP detachment and request a Vulnerable Sector Check
- Burnaby RCMP - attend the Burnaby RCMP detachment and request a Vulnerable Sector Check
For further information, please contact our coach coordinator at firstname.lastname@example.org.